eInvoicing – Ready Software products

eInvoicing-Ready software products are end-user products that have demonstrated the ability to send and/or receive conformant invoices that comply with industry best practice guidelines via an Australian accredited access point.

Industry best practice guidelines have been developed in consultation with industry to provide the best chance for an invoice to be processed through a buyer’s system.

eInvoicing-Ready software products include but are not limited to Enterprise Resource Planning, business accounting products, accounts payable and/or accounts receivable products, and practice management products.

eInvoicing-Ready software products connect either natively through their own built-in access point or partner with a 3rd party access point.

Once you have demonstrated that your product meets the requirements, your product will be listed on the eInvoicing product register.

To become an eInvoicing-Ready software product it is essential to understand the Peppol environment and its structure. A brief overview of the key Peppol resources can be found on Peppol service provider.

Mandatory assessment criteria for send products

Send software products must be able to:

  • send A-NZ Peppol BIS Billing 3.0 conformant eInvoices on the Peppol network through an access point that is accredited by the Australian or New Zealand Peppol authority
  • send A-NZ Peppol BIS Billing 3.0 conformant eInvoices to any end-user registered to receive e-invoices on the Peppol network
  • enable end-users to supply data that is rated as ‘Best Practice’ in the A-NZ Industry Practice Statement – Invoice Contentv1.1

Mandatory assessment criteria for receive products

Receive software products must be able to:

  • receive A-NZ Peppol BIS Billing 3.0 conformant eInvoices on the Peppol network through an access point that is accredited by the Australian or New Zealand Peppol authority
  • receive A-NZ Peppol BIS Billing 3.0 conformant eInvoices from any end-user via the Peppol network.

Steps to become an eInvoicing-Ready product

The below steps outline the process an eInvoicing-Ready software product must be completed to be listed on the eInvoicing product register.

eInvoicing-Ready software products will have a 12-month validity on their eInvoicing-ready status.

  1. Submit an expression of interest
  2. Due diligence checks undertaken
  3. Live demonstration (for send products only)
  4. Product register website listing

1. Submit an expression of interest

The ATO operates the Australian Peppol Authority. If you have an eInvoicing-Ready software product and wish to be confirmed, submit an expression of interest via:

The application form will gather the following information and evidence. 

Legal

  • Information regarding the entity.
  • Information regarding the entity’s senior office holders.
  • Declaration confirming that the entity can support the mandatory assessment criteria.

Product

  • All products must demonstrate their ability to connect to the Peppol network via an access point that is accredited by the Australian or New Zealand Peppol Authorities. Products may be natively enabled as an access point, or partner with another access point.
  • Send capable products should include screenshots of the product’s user interface. These screenshots must be marked up and accompanied with description to demonstrate how the product supports each of the mandatory criteria, including the best practice business terms identified in the A-NZ Industry Practice Statement - Invoice Content v1.1

In instances where information provided by the screenshots of the user interface are insufficient to demonstrate your claims against the assessment criteria, please supplement your application with additional evidence. Receive only products are not required to provide screenshots of their user interface.

We will endeavour to respond to your submission within three business days.

2. Due diligence checks undertaken

To protect the interests of end-users and the other service providers operating in the network, we will use the information obtained in the application form to conduct a few due diligence checks.

The due diligence checks include:

  • confirmation the entity providing the service is a registered business
  • confirmation the entity providing the service is not insolvent
  • confirmation the entity’s senior office holders are not banned, disqualified or bankrupt
  • criminal record check.

3. Live demonstration (for send products only)

After reviewing the screenshots and upon receiving the additional information requested (if any), we will invite you to a short product demonstration session with us.

4. Product register website listing

Upon successful completion of the above activities, we will notify you of the finalisation of the process.

We will include your product in our eInvoicing – ready product list.

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